Posted on September 18, 2018 by Admin under Wedding Day


Having been in the wedding industry for a good few years now, one thing that has been proven over and over again is that you can NEVER be too organised.

Some of the very best weddings that I have had the privilege to undertake the wedding photography at are the ones where the bride and groom to be, ok, maybe mainly the bride, has been organised almost to the point of being obsessed about organising their special day.

Let’s face it, this is going to probably be the most important day in your lives so far and certainly one that you need to think about carefully. The organisation and thought that goes into this process is truly the foundation required to ensure that your day will certainly be one that you will want to look back on with a smile on your face for the rest of your lives.

In all honesty, if you think that its too soon to plan, then it probably isn’t!

There are so many things to organise that all have to come together seamlessly in that one short moment in time, so like so many things preparation is definitely the key.

Below are some guidelines that I feel may help you to ensure that your wedding goes smoothly and that the only hitch will be you both getting hitched.

Approximately 18/12 months prior to the wedding

Seriously, you need to be thinking of a venue and arrange to visit a few and make a decision as soon as possible. To be honest some of the best venues are even booked up 18 months to two years in advance!.

This is when you need to spend some quality time researching your wedding suppliers such as Florist, Photographers, Entertainment, Cake makers, Wedding cars, cater, Hair and makeup.

There are options to take out wedding insurance so it is well worth researching this as well.

Quality live entertainment, is a premium service and these suppliers tend to be highly sort after, so booking early will ensure that you are not disappointed.

Likewise, your photographer will need to be booked early for the same reasons. On that note truly professional photographers are always happy to sit down with you and discuss your requirements. You will often find that they have a wealth of knowledge about wedding suppliers that they have worked alongside side in the past and are always happy to share their recommendations with you from experience.

The same will also apply to your Hair and Makeup artist.

Book your chosen caters

Although your wedding planning can be carried out by yourself, why not consider a professional wedding planner to take the pressure off your shoulders. Make sure that the person is someone that you really feel comfortable with as you will be working with each other for a long time!

For the Bride to be, one of the most exciting if not the most exciting part of the planning is the Wedding Dress. So start looking and you will find that there are some very good bridal wear shops around who will be able to offer invaluable advice regarding the best time to order your dress etc

As soon as you have chosen a date, start sending out your Save the date cards in order that your preferred quests have plenty of time to make sure they are able to celebrate your special day with you.

Choose your Bridesmaids and enjoy their reaction when you pop the question 

10/12 Months prior to the wedding

Book your DJ for your reception.

Book your wedding cars

Research guest accommodation nearby to your venue in order that you can notify your guests when sending out your invitations.

Contact your decoration hire company if you need to hire anything special for your day.

Order your wedding cake

Book your Honeymoon  Always a fun time choosing that special destination.

6/8 Months prior to the wedding

Start planning your Hen & Stag parties, remember the more exotic the destinations the sooner you will want to book!

4/6 Months prior to the wedding

Choose the bridesmaids dresses, Outfits for your flower girls and Pageboy

Close your wedding invitations and get them sent out to your guests, make a spreadsheet to keep track of your responses.

Check with your local Registrar or Priest/Religious celebrant about arranging the legal license

Organise your wedding transport for the day

Organise a Hair and Makeup trial

2/3 Months prior to the wedding

Attend dress fitting

Choose and order wedding rings

Organise any special gifts that you will want to present on the day to your Bridesmaids, Groomsmen etc.

Buy any shoes and accessories, allow additional time if ordering online

Arrange a Menu tasting with your caterer

4 Weeks before wedding

Have a final wedding dress fitting

Ensure any last minute adjustments are made with your suppliers regarding timings etc

Review final RSVP List and call any that have not responded.

Choose any special music that you require when walking up the aisle and signing the register.

2/3 Weeks before the wedding

Provide a must have shot list to your photographer and give them any names of designated helpers on the day who will assist in organising people for your group shots.

Give venue/ caterer final headcount ( This time timing may well vary depending on the requirement of the supplier!)

Create your table plan.

Final Payments to outstanding suppliers may now be required.

1 Week before wedding

Final check with venue coordinator and create a time timetable for day to include suppliers setup times.

All necessary Suppliers to be provided with a copy of timetable ie Photographer, entertainers etc

Get a manicure, massage, waxing & all you special preening and prep

Do a full wedding rehearsal

Pack an overnight case for the reception.

Pack for your honeymoon.

The day before the wedding

Drop off your place cards, table cards, menu cards, table plan to reception

Provide all wedding suppliers with emergency contact telephone numbers

Ensure Wedding cake timings are on track with the supplier ( maybe get someone else to do this for you!)

Get a good nights sleep

On the day

* Give the gifts for your parents to the best man/bridesmaid for after the speeches
* Flowers delivered to where the bride is getting ready – buttonholes may need to be brought to the guys
* Give wedding bands to the best man to hold during the ceremony
* Give best man the officiant’s fee envelope, to be given after the ceremony
* Introduce your reception coordinator to your wedding planner (if you’re having one), or bridesmaid/best-man for questions or problems during the reception.
* Introduce a family member or attendant to the photographer so he knows who is who.

Most importantly ENJOY !!!!!!!!!!




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